SOUTH PALM BEACH AL-ANON

Group Records

What is involved in the Group Records position? Basically, it is an easy job. It is my job to make sure that all district group information is kept current at the District, Area, and World Service levels.

All new group representatives fill out a GR-1 form and give it to their district group records person. After checking the forms for completeness and accuracy, I e-mail them to the area group records person, the district webmaster, telephone answering service, and where and when person if there are meeting changes such as location, time, and/or day.

Then I file the GR-1 form under the day the group meets. I usually check the District, Area, and World Service websites to make sure they are updated. I reach out to Area records when updates have not yet posted. I keep a master list and give a copy to the secretary for roll call at the monthly district meetings (each group’s name and GR).

Every few months, I send an updated master list to district representatives. I also remind the groups to fill out the GR-1 form and to only send it to me if they have any changes.

Yours in service,

Mandy

D170gr1@gmail.com

(561) 302-0170

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Speakers chairperson

Hi. I’m Luci P. I have been the speaker chair for this panel and am excited to share information on how it is run. It is an easy position with a nice ready-made list of speakers that will be handed down. I book speakers for a few monthly meetings, the annual Gratitude Dinner in November, this year’s Camp Al-Anon, and group anniversaries. Usually, a GR or event chair will text, email, or call me for a specific date and time. I reach to the people on my list to fill the requests.

I attend monthly district meetings (about an hour each). This is a fabulous way to get involved in service and meet other Al-Anon members. Call me with any questions.

Luci P.

201-913-8543

Public Outreach

Hi, I'm Rick A, and I am District 170’s Public Outreach (PO) Chair for Panel 58. It's been very rewarding and is a great way to do service. Our goal is to spread the word about Al-Anon to the general public. Our PO committee has successfully reached out to the public at various community events and to area professionals (e.g., therapists, social workers, and psychologists) by mailing out Where and When's and Al-Anon Faces Alcoholism booklets. We've sent out posters and distributed our meeting schedules to the public. These days during the Covid pandemic, we helped launch a new Al-Anon Zoom beginners meeting and have been mailing out beginners packets to attendees. For about a year, I had a co-chair, and that was very rewarding. I’d be willing to stay on as a committee member or Co-Chair for another year, if requested, to help the new Chairperson get rolling. We’re always looking for volunteers to help with our various projects, or bring us fresh ideas. Just let me know.

Thanks In Service , Rick A

561-414-4423

ralovis@yahoo.com

· help spread the word about Al-Anon/Alateen to the general public

· assemble volunteers and committees. Volunteers do not need prior experience to participate in Public Outreach projects. Valuable experience will come as a natural result of willingness.

· share progress and results with the District and Area at our monthly meetings and Assembly (twice a year)

· have a flexible schedule to represent Al-Anon at the public level

· communicate effectively, and

· take part in preparing mailings to professionals

Telephone Answering Service

The Telephone Answer Chairperson oversees a committee of volunteers who refer phone callers to an Al-Anon meeting. If there are some "missed calls," they come directly to the Chair. The Chairperson returns the calls, letting the caller know where and when there are local meetings. The service is provided through "Grasshopper." Anyone interested in doing service to the Telephone Answer Service may call me at: 561-495-5508 or 561-414-5508, and I will be happy to give you a complete description of how it is worked. This is the original system used to bring in the Newcomer and has been in use for more than 30 years.

Thank you, Lillian F.

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INSTITUTIONS CHAIRPERSON POSITION

• Liason between District 170 Al-Anon and local treatment centers and other institutions. Panel position is for 3 years.

• Coordinates Al-anon volunteer members who provide introductory meetings at Family Groups once a month at local institutions.

• Introductory meetings are described in our Service Manual on p.88

• Institutions Chair provides member volunteers with:

Guidelines for Meetings, Address and Contact person at the Institution and some literature such as “Where & Whens”, “Serenity Prayer” cards,” Just For Today” bookmarks and pamphlets. such as “Detachment”.

• Remind members that we are NOT therapists and that if we are members of another fellowship WE SPEAK ONLY AL-ANON

• Speakers should have at least 6 months of regular attendance at meetings and preferably should experience an institution meeting with a sponsor or Al-anon friend prior to leading one.

• Institution Chairperson must attend monthly District 170 meetings and have a written report for the AISL, and make 30 copies for GRs to hand out at their meetings.

• Institution Chairperson needs to be vocal at meetings and invite members to try their hand at this type of service. IT IS SO REWARDING!!!

• AND IT IS FUN!!!!!!!!!!!!!! YOUR RECOVERY WILL SOAR!!! xoxoxoxo

ROBYN institutionsdistrict170@gmail.com

District Alateen Coordinator

· Recruits AMIAS (Al-Anon Members in Alateen Service). Helps with the application process and then the training process. To become an AMIAS an Al-Anon Member must 1) have two years continuous Alanon membership, 2) have no criminal convictions and 3) a Willingness to be of service.

· Annual recertification of AMIAS. This includes 1) making sure that all AMIAS are abiding by Area Safety Guidelines, 2) that AMIAS are still qualified and willing to serve as AMIAS, and 3) keeping all AMIAS contact information current. This recertification process is done in conjunction with the Area Alateen Process Person (AAPP).

· Makes sure that each AMIAS in the District completes training once every three years.

· Keeps Alateen meeting information current with Group Records Coordinator, with the AAPP and with the District Where and When Coordinator.

· Answers any questions or phone calls regarding Alateen and give newcomers information for Alateen meetings. Works with District Outreach Coordinator.

· Makes sure that each Alateen meeting in the District has at least one (1), preferably two (2) AMIAS at the meeting. AMIAS do NOT run the meeting but are there to make are that meetings are run according to Alateen guidelines.

· Receives information from the Area Alateen Coordination, the Area Alateen Process Person, and the WSO and distributes that information to local groups via the monthly District meeting.

· Prepares monthly report for the AISL Coordinator detailing monthly events, or news about Alateen.

· Attends District monthly meeting and gives report on monthly Alateen activities/events/news occurring in the District or in the Area.

· Provides support at Area Convention for Alateen program.

· Makes (or finds someone to make) Alateen raffle baskets for Area Convention. Spreads the word throughout the District for groups to consider their raffle basket to be geared to Alateens.

· Provides Alateen Speakers at Gratitude Dinner and other District events upon request.

· Is a supporter of and cheerleader for the Alateen program.

· If you have any questions about this position call Maura at (561)376-7627.

Al-Anon Information Services Liaison (AISL)

Job Description

The district AISL oversees the following 12 information services:

1. Alateen

2. Archivist

3. Group Records

4. Institutions

5. Literature Distribution Center (LDC)

6. Pipeline (District 170’s newsletter)

7. Public Outreach

8. Speaker List

9. Sunshine Fund

10. Telephone Answering Service (TAS)

11. Webmaster

12. Where and When

This is probably one of the easiest district positions. Each of the 12 chairs emails the AISL a brief report a week before each monthly district meeting. If the chair cannot attend the district meeting, the AISL reads the report at the meeting.

Each year, the AISL goes to the two Area World Service Committee (AWSC) meetings and brings information back to the district. She also goes to the two Assembly meetings each year. Before each meeting for AWSC and Assembly, the AISL compiles a brief summary of what’s happening in each of the 12 district information services using the monthly reports sent by the chairs. This summary is emailed to the Area secretary to be included in the meeting folders.

In service,

Carole D., District 170 AISL

(561) 901-0558 (the easiest way to contact me is a text)

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ONE DAY AT A TIME IN AL-ANON, WE CAN FIND HAPPINESS

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